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Scheduled Invoicing: What You Need To Know

Scheduled Invoicing: What You Need To Know

 

Scheduled Invoicing is the automated facility within Prohire that will generate invoices for your long term rentals. These scheduled invoices will be generated automatically according to a predefined schedule that you have setup against the client or the booking.  What sort of schedules does Prohire allow you to create?  You can create invoices based on a particular day of the week, on a particular day of the month, every calendar month or after a certain number of days. So Prohire provides you with great flexibility with which you can invoice you clients.

 

 

After you have setup your invoicing schedule the system then starts using it when the customer’s rental is checked out. In the background, the system will constantly be checking your rentals to see if any invoices need to be generated. If it finds a rental that requires an interim invoice, the system will create one and leave it at a 'Pending Status'. This will then allow you to approve the invoice before it assigns an invoice number. This approval process can be done on a booking by booking basis or it can be done in batches.

 

 

This is a standard feature that comes bundled with Prohire allowing any user of the system to take advantage of Scheduled Invoicing if they deal with long term hires. An advantage of this feature is that it does not require the user to create new bookings every time you want an invoice to send to the customer. As the system is automatically generating the invoices for you, you are saving yourself time to do other things.