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Your Guide to Tariffs and Tariff Templates

Your Guide to Tariffs and Tariff Templates


Tariffs and tariff templates are two features that make the pricing structure of Prohire quick, easy and efficient

Tariff Templates


Tariff templates are the basic layouts that you use when setting up your tariffs for individual vehicle groups. By default, Prohire comes with two templates:


  • Retail – For everyday customers who want to hire for a few days
  • Contract – For long term hire, a couple of months or even a year

The benefit of using the two default templates are that you can base your everyday tariffs and long term hires around these two templates - making pricing so much easier to use and customize more in detail. Such as charges for each items (Baby Seat, Tow Bar, Delivery Charge) and tariff periods that you can set to your business needs (Daily, Weekend, Weekly, Month).



Tariffs are created individually for each vehicle group that you have created, e.g. Small Cars = SC, Medium Cars = MC, Large Cars = LC and 7 Seaters = 7STR.

First you must choose your vehicle group that you want to setup a tariff against. The next step is to decide which Template to follow; so if it’s for a long term hire you select the Contract template, if it’s for everyday customers you select the Retail template.

At this point, customisation is key to finishing your Tariff for your selected group. So from your Tariff Details you can decide the CDW, Excess mileage rate, minimum age, if it’s a combo tariff, its valid dates and if it has a parent tariff.

Tariff Items is the most important part about tariffs, this is where your pricing will come from, so from here you need to be 100% accurate about what you are putting in and that it’s correct. Underneath you’ll find an example of a tariff with key points.

In the tariff box you will find regularly that the letters G and F appear, G = Gross and F = Fixed, some companies like to input Gross or Fixed manually or use the Charge Editor.



1. Days of the hire

2. Charge Editor – You can use this to simplify the pricing you want by inputting the price and adding Gross and/or a fixed charge.

3. GF standing for Gross Fixed as an example

4. G standing for Gross as an example

5. The item reference and description of the item you are pricing


Pro Tip: As a regular user and creator of tariffs and templates, we recommend that you create a Parent tariff to base all of your other tariffs on, making tariff building a lot quicker to use.