3rd May 2023 · 1 update
Rental companies now have the ability to specify a stricter password policy that users must adhere to when creating passwords. The administrator role can also be configured to contain a different password policy to regular users. This feature is only available for customers using Prohire Desktop version 4.14.2.10.
5th April 2023 · 2 updates
With this new feature enabled, the tariff details screen will display a new tick box called ‘Update Active Bookings’. When enabled, any changes made to the tariff will be pushed down to bookings using this tariff when a user saves their changes. This tariff update will apply to any bookings with a status of Booking or On Hire. The system will update the rate of the booking in the charge details screen and regenerate any unaccepted bills using the new booking rate. If any rate has been overridden within the booking, they will still apply.
Previously, the vehicle importer required dates in the csv file to be in the format yyyy-mm-ddThh:mm:ss. Now, date fields being updated can either be in the previous format or in the format yyyy-mm-dd hh:mm.
4th November 2022 · 9 updates
Allow users to amend the Due Date of a task after it has been created.
Client applications will make use of the new email server that’s been created.
Configurable setting to increase the timeout of the dialog box when running reports. The dialog boxes that are currently shown have a 1-minute timeout; this can be increased by a member of support if required.
Once a user has logged into Prohire, it will not ask that user again for their password (if a audit has been setup) for a maximum of 30 minutes. Any existing audit points that have been setup will automatically record the details of the logged in user. Prior to update the system would request re-authentication every time a user goes into a new booking, with this update this will not happen until 30 minutes has elapsed.
When system setting “Allow conversion” is disabled and vehicle takes in readings in kilometres the distance to date field will be calculated incorrectly as it will still attempt to convert odometer reading from miles.
When similar nominal codes are merged as part of posting a Consolidated Invoice, the net value of this merge item is 0, however the item’s VAT amount is correct. This issue occurs when the Merge Item setting is enabled and posting to Sage v28.
Consolidated Invoice containing invoice and credit note posts the credit note portion incorrectly into Sage v28. The net value of the credit note appears as a negative value.
Starting invoice number range is being updated when invoices are being posted into Sage v28. Due to a change in this new version of Sage posting invoices is setting this number to be the next in the sequence after posting.
When importing account clients from Sage any matches it finds within Prohire would be updated with the information that exists in Sage. This update will now only create accounts not currently in Prohire unless you are also updating the credit limit & balances. This ability can be disabled if required.
14th September 2022 · 44 updates
Two new charge items have been created, Delivery & Collection per Mile. These are special items that allow customers to be charged based on mileage to delivery & collect vehicle. On the Charge Details screen the “No. of Units” field is used to record mileage travelled.
Additional drivers that have been specified at the client level can also be specified as Booking Contacts. If the additional driver has not been specified as a Booking Contact, the booking screen will provide users with the ability via the Additional Drivers tab.
Additional Information tab on Invoice screen has button allowing user to go straight to Email log for that invoice
The Last Hired From Date will be recorded when a client’s booking is checked out. This information is visible on the main client search screen and when users search for a client as part of creating a booking. This information is also used as part of the sort order when it brings up the list of clients matching the name entered.
This admin function, once enabled on system, will allow authorised users to amend the invoice date of a finalised invoice. If the invoice has been printed, emailed or posted the Edit Invoice button will be disabled but at any other point the invoice date can be changed.
Setting will need to be enabled by Prohire helpdesk
For bookings that have been supplied by a Broker, users will now have the ability to create a public note. This is a note that will sync back to the Broker. Users will still have the option to create a private note
Prohire will now use a different postcode provider when searching for addresses within system
For bookings that have been supplied by a Broker, users will now have the ability to create a public note. This is a note that will sync back to the Broker. Users will still have the option to create a private note
Once enabled this feature will allow administrators to restrict who can apply discounts or overwrite the gross total of a booking. These fields are now restricted behind a button on the charges screen that users have to enter to allow editing of Gross Total and Rental Discount fields
Once enabled this feature will allow administrators to restrict who can apply discounts or overwrite the gross total of a booking. These fields are now restricted behind a button on the charges screen that users have to enter to allow editing of Gross Total and Rental Discount fields
When an incident note is created on a Broker booking by TTS360 in the Supplier’s system this information will be replicated back up to the Broker’s system for their records
When an incident note is created on a Broker booking by TTS360 in the Supplier’s system this information will be replicated back up to the Broker’s system for their records
The Last Hired From Date will be recorded when a client’s booking is checked out. This information is visible on the main client search screen and when users search for a client as part of creating a booking. This information is also used as part of the sort order when it brings up the list of clients matching the name entered.
This admin function, once enabled on system, will allow authorised users to amend the invoice date of a finalised invoice. If the invoice has been printed, emailed or posted the Edit Invoice button will be disabled but at any other point the invoice date can be changed.
Setting will need to be enabled by Prohire helpdesk
Once enabled this feature will allow administrators to restrict who can apply discounts or overwrite the gross total of a booking. These fields are now restricted behind a button on the charges screen that users have to enter to allow editing of Gross Total and Rental Discount fields
Brokers can send On Request bookings to suppliers that can be accepted/ rejected in a similar way to Proweb bookings.
When looking for Suppliers to place bookings with, Broker’s will now be able to place On Request bookings with Suppliers. A booking will be On Request if Supplier has no availability for chosen group, the pick up & drop-off time of booking is Outside of Supplier operating hours or the booking pick-up is short notice.
Column headings on the Invoice & Interim List screens now have filters to allow user to further filter results displayed
A default deposit amount can be recorded against a client account that will override the deposit amounts setup against the groups.
Archived sites no longer available for selecting on Allocation Chart.
A new payment posting setting has been to allow the Daysheet/ Receipt number to be displayed in the Ex. Ref field after a payment has been posted to Sage.
Date can now be entered to record when an Account’s credit limit has been updated.
Login sites appear in alphabetical order.
Amendments made to notes originally appeared at the bottom of the note this has now been reversed so any new amendments will instead appear at the top.
The Booking History screen will show any audit records for invoices that are linked to it. If your Invoice screen has any audit points configured, it will no longer be necessary to look into the main audit trail as this information will also available to you via the Booking History screen.
Within the Custom Data Export menu, users will have the ability to schedule certain User Defined Queries so they are run automatically and then emailed to somebody.
When entering a Booking Contact user will have ability to also record the contact’s job role.
If a booking has been created with an order reference number this number will now be visible on the Daily Diary screen for users.
Currently the rental discount item will only calculate correctly against the standard RENT & RENTCINS. With this change the rental discount item will now also calculate on declared rental items.
Individual audit points are now available for placing a client On Stop and then removing a client from On Stop. This will allow an administrator to configure different roles with the Adding and Removing of On Stop from a client.
Individual audit points are now available for placing a client On Stop and then removing a client from On Stop. This will allow an administrator to configure different roles with the Adding and Removing of On Stop from a client.
A Ratecard can get fairly large in size which will cause it to error when changes are made by the user and they save it. To overcome this problem the json data for the Ratecard will be compressed first before it’s saved back to the server.
Within the Custom Data Export menu, users will have the ability to schedule certain User Defined Queries so they are run automatically and then emailed to somebody.
When entering a Booking Contact user will have ability to also record the contact’s job role.
If a booking has been created with an order reference number this number will now be visible on the Daily Diary screen for users.
Currently the rental discount item will only calculate correctly against the standard RENT & RENTCINS. With this change the rental discount item will now also calculate on declared rental items.
Broker enabled systems will be able to see the Supplier name & location bookings have been sent to within the POL Booking list screen.
When a Sundry Invoice is created within the Booking/ Rental screen it will automatically be associated with either the current or first vehicle associated with the booking.
Reports that have been added to the Custom Data Export can now be scheduled to run automatically and emailed. Only reports that do not require user input can be scheduled and emailed.
Users have the ability to create a Sundry Invoice from the Maintenance Job screen.
Once a task has been created, user will have the ability to go back and edit the Due Date if required.
When creating vehicle maintenance jobs separate Start Date & Completed Dates can be set for the job.
On the Interim Bill list screen the “Category 1” field will be shown for account customers that have been setup with Account Type.
Users can now adjust the Return Date separately from the Check In date while the booking is still On Hire. This is done via a button located beneath the main Check In button and it can be restricted if required.
3rd January 2022 · 15 updates
A new option within the Notes setup screen will force users to enter their credentials after they have edited a note or task.
When cancelling a booking, either created in Proweb or Prohire, the system sets the booking to a Returned status. It will add a nominated item and charge the customer the required amount. This booking can then be checked in as normal by the operator.
Users are now able to create tasks against Bookings, Clients & Vehicles. These tasks can be assigned to specific sites or users, they also have a status allowing users to track the progress of the task.
Contacts can now be added to client records and be transferred down to bookings when created. Users will still be able to add additional contacts directly to a booking if required.
Facility within the booking screen to define multiple contacts that relate to this rental. You are able to add contact numbers and email addresses, these contacts can also be marked as Companion contacts so they can receive notifications when jobs are completed. This relies on Prohire online version 1.33.
This update provides compatibility with Sage v28.
To improve risk checks when processing Worldpay transactions some additional properties have been included in the call. Properties added are “shopperIpAddress” and “shopperEmailAddress”
Improvements to the wording of the “Omit Items” action to explain what the action does and improvements to the wording of optional exclusion portion of the action. This now better describes that the rule will omit all items from the quote apart from the item you have specifically specified in the second part of the action.
When a payment transaction has been successfully processed as part of Booking Payment job, the job will now complete rather than wait for user to complete it manually. Prerequisite: mobile app v1.30.
A new email tag for “Mileage Allowance” has been added allowing this booking data to be included on the Booking Quote emails sent from Prohire.
From the Tariff List, users will now have the ability to bulk deactivate a selection of tariffs that have been highlighted.
The “View Notes” screen has been updated to allow the separation of Notes & Tasks.
An additional informational tab has been added to the Invoice Details screen. The new tab allows users to see when the invoice was created, when it was given an invoice number, when it was emailed and when it was posted to Accounts.
When defleeting a vehicle the system will prompt the user to remove any fitted trackers before allowing the defleet process to continue.
The “Notes” task screen UI has been updated to improve the look of the screen.
4th October 2021 · 2 updates
Users can now configure rate card actions that only apply to On Request bookings. An example would be taking a partial payment when the booking type is On Request. When reversed, actions will only apply to Free Sell bookings.
The receipt number and Payee columns have been combined with Payee appearing below receipt number. The payment taken date is displayed in a separate column with payments sorted by most recent. For users managing large numbers of payments, the right-hand column is sticky and will always be visible when scrolling down.
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